Software Solutions

Millennium's Windows-based computer software is designed specifically for information management. Our technology allows clients to monitor the status of their off-site archival and data storage information via the internet, or direct dial-up access. Our software allows clients to print various reports and maintain their record storage remotely. Security features allow employers to authorize and restrict access to privileged information.

 Total Recall

Total Recall means Total System capability - one software package handles information recall and tracking for all storage and service categories:

• Total Recall - Hardcopy Module: Hardcopy boxes and files
• Total Recall - Vault Module: Media cases and individual media tapes
• Total Recall - Medical Connect: Terminal - digital filing systems for medical records

Our Total Recall system is the best records management software in the industry. Key features:

• Bar code based inventory control and tracking
• File specific labeling
• Detailed, user defined reports on records deposits
• Records traffic analysis
• Multilevel inventory tracking for containers and contents
• Destruction date reporting
• Customized billing
• Online interface via internet module

Total Recall Link

 Remote Access

Control of your files can be at your finger tips with Total Recall's Remote Access software. You can handle all of your inventory processing in house. With Record Keeper Remote you can organize your files by department, box, file within a box, or in any matrix or sequence you prefer. You can also customize reports for your managers, matching key information by any customer or client you desire. Common information can be defined, and sorted into desired reports using drop down menus and windows. You can enter new inventory transactions remotely on your local Recall software. In turn, our server is updated through the processing of work orders. Our software support personnel can help you design a program to meet your specific needs and will install it into your existing platform.

The choice is yours; Total Recall Remote Access software to control your records inventory from your office, or off-site control by Millennium Records Management. Either way, we will provide you with professional management and unsurpassed quality service.

 Web Server

In the Remote Access Option, work orders and updating information are transported to and from the Data Center via disk. Our Web Server Software, which is an integral part of our Total Recall System, transports updating information through a link to our Web Site. Our server is linked with a high-speed data line and is protected by a firewall.

Access to the Web Server is protected by a password log-on and access to your account is limited to those individuals approved by your company. Customers can access their accounts and review information. Accounts cannot be directly updated. Updating occurs as the work orders are received through the Web Server and processed by Millennium's personnel into the system. This is the preferred method to access your account directly.

Demo

 Electronic Data Imaging

LaserFiche Team Group Server. When we contract to image your documents the process is initiated with our Team Group Server scanning suite from LaserFiche. The LaserFiche scanning and imaging package is one of the leading document imaging and scanning suites available today. The Team Group package gives us the capability to scan, store and index by words or key phases (OCR-Optical Character Recognition), by folder or by fields within a document. The system is the perfect solution for us to support our imaging services package:

• file cabinet conversions to CDs,
• placement of individual documents and files on the web or
• large bulk document scans.

LaserFiche Plus. The key to successful document imaging is to give the user the ability to access the information after it is scanned and stored. In most instances, accessing the information requires the purchase of an expensive piece of software and a payment for a special retrieval license. To mitigate this problem and to reduce our customer's initial investment in the imaging process, we have the perfect turnkey solution. With our LaserFiche Plus software we can create a CD bundled with a search engine that matches the indexing sequences we have stored in our images. The CD, along with the free search engine, can be loaded into any desk top and the documents can be viewed, annotated, and transported via E-mail, Fax or downloaded to a printer.

LaserFiche WebLink. With our LaserFiche WebLink software, our customers can deliver actual text and images through any web browsers. LaserFische acts as a courier between the imaging system and the browser. As in CD Plus the searched engine is embedded in the image and the document can be searched using our standard indexing options. The documents are available to any web connected PC or workstation and can be downloaded in a PDF format and transported via E-mail or Fax. The security of your archive is never in question. The key is that the public never comes into contact with the original file. The LaserFiche security methods have passed the ultimate test by meeting the stringent requirements of several government agencies.

LaserFiche Cold. For customers such as banks, credit unions, insurance companies and municipal governments who manage large volumes of computer generated reports; we have the LaserFiche COLD (Computer Output to Laser Disk) solution. The software will automatically capture and index the report data for rapid access and retrieval. The report data is stored on optical disk or the storage media of your choice. The embedded search engine can be used to create reports, which can be displayed, printed or faxed.

Demo

 Digital Fortress - Web Image Archival

Millennium has partnered with Image Fortress to provide our customers with a unique internet based digital archiving and digital asset management service. Through this service large image volumes can be scanned by Millennium and transmitted to the Fortress or if in digital form, electronically transmitted directly. The data will be received on Image Fortress' Sun servers and IBM storage systems and be ready for access via the internet.

The Fortress service is on the cutting edge of digital imaging management technology and features:

• Access through user's website
• No need for user computer software
• Server and storage systems at IBM's premier e-business data center
• Full text search on any kind of document - Word, Quark, PDF spreadsheets etc.
• Searching by word, phase, wild card or logical string
• Asset Transformation - easily change file formats, such as converting a .tiff file to a .jpg file
• Guaranteed document authentication and verification
• Unsurpassed security with user name and password, defined access permission levels,, redundant firewalls and equipment, own database partitions and dedicated bandwidth, and many more

Space is unlimited and is allocated and charged by Gigabyte. The Digital Fortress™ insures the long-term preservation and real-time access to all vital documents and records of an entity that are in a digital form.

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